How to Use the HKMLC Smart Board Timer for Effective Meeting Management

Utilizing time effectively leads to efficient and productive meetings. We have been using the HKMLC smart board timer, which helps organizers control speaking time, manage agendas, and keep discussions on track. Used in class, at a corporate meeting, or for team brainstorming, using the HKMLC smart board timer for time efficiency makes a big difference. Here’s how to make the most of it.

Accessing the Timer Tool

First thing is first—where do you find this timer?

• Enabling a timer in the HKMLC smart board menu.
• Pick from countdown, stopwatch, or scheduled alerts.
• Position the timer anywhere on the screen for easy access.

Check out smart boards and boards with integrated timer features from HKMLC.

Choosing the Right Timer Mode

Because different types of meetings require different approaches to timing:

• CountDown Timer: Add a time limit to your presentation.
• Stopwatch Mode: Monitor the duration of discussions or activities.
• Reminders Alerts: Alerts are set about key agenda points.

The ability to set custom meeting durations.

Define Effective Segments of the Meeting

• Assign a time limit to all speakers or discussion points.
• Everyone knows how to use the timer when you open the floor to Q&As to keep Q&As short and on point.
• If desired, you can adjust the settings for long or short meetings.

How to Change Timer Display Settings

Keep the timer visible but not distracting:

• Select full-screen to run strict time tests.
• Presenting with a floating window to keep the timer visible.
• Hide timer when not needed, but keep it running in the background.

Smart boards from HKMLC with display settings you can customize.

Turning on Audio and Visual Notifications

Keep everyone informed about time constraints:

• Enable sound chimes or beeps for end of timer.
• You can use screen flashes or pop-ups to notify presenters when time is up.
• Set alerts that reflect when you want to meet.

Using the Timer in Various Segments of a Meeting

And make meetings more organized with proper timing:

• Package introductions, conversations, and wrap-ups into designated time slots.
• Use well-defined time-boxes for decision-making and feedback.
• Run structured brainstorming sessions with countdown timers.

Apply the Countdown for Workshops and Working Group Sessions

• You can set countdown timers for breakout groups.
• For parallel discussions, use separate timers.
• Encourage Everyone to Contribute by Timeboxing Speakers.

Coalesce group updates with HKMLC smart board.

Timer Pause and Reset Function

Flexibility is sometimes pivotal during the course of dynamic discussions:

• Pause or restart the timer as needed.
• Stress each other's schedules opportunities to reset the count down.
• Allow for additional time if well explaining definitions is needed.

Working in Split-Screen Mode with the Timer

Dual-functionality makes it easier to multitask:

• Rationale: Keep the Timer Always Visible During Presentations.
• Mix time tracking with meeting notes and agenda items.
• Note: You will be functioning in a dual-screen layout so you can reference information at the same time.

Save and Review Time Logs

Monitor meeting productivity trends over time:

• Reflect on how time was used, plan for next time, and prepare.
• Log them for post-meeting reports and tracking performance.
• Use past trends to adjust the length of the meetings.

For running more structured, productive, and time-efficient meetings, integrate the HKMLC smart board timer. To ensure smooth time management, whether you are teaching, presenting, or facilitating discussions, use this tool. Want a smart board that also has time tracking in it? For more HKMLC models, check out our newest releases.