How to Use HKMLC Smart Board Screen Recording for Meeting Documentation

Accurate record-keeping of meetings is a prerequisite for effective collaboration, decision making and knowledge retention. The HKMLC smart board screen recording feature helps you to record, store, and share meeting content easily. In this guide, we will discuss how to utilize screen recording to capture meetings, foster communication, and increase accessibility for remote or absent members of your team.

How to Access the Screen Recording Tool

Users must enable the recording feature to be able to record meetings:

• Go to HKMLC smart board settings & open screen recording tool.
• The Right Resolution and Recording Settings
• Make sure there is enough space available to record long sessions.

HKMLC smart boards which have recording functionalities

Choosing the Correct Mode for Recording

Each format needs a different setting for recording:

• Screen Rec: Best for recording whole meetings with presentations and discussions.
• Window Recording: Locks onto a specific application like an image presentation.
• Region recording: Lets you record a specific section of the screen for versatile content capture.

Editing Audio Recording Settings

Sound transmission is the most critical component of documenting meetings:

• Allow the recorded speech by the microphone.
• If using presentations, screen-sharing, demos or articles, record system audio.
• In larger meeting rooms, the built-in microphones don’t always pick up sound clearly.

Enabling Automatic Recording

Automatic recording can be useful so you don’t miss important discussions:

• Configure scheduled recording for recurring meetings.
• Start recording automatically when a meeting starts.
• Set up signals to remind users of when recording is enabled.

Annotating Meeting Highlights as Key Takeaways

You can improve meeting documentation by taking notes in real-time:

• Highlight the points of discussion using an HKMLC annotation tool.
• Annotate or use arrows to highlight key parts.
• Easily save meeting notes as standalone documents.

Head out to Store to elevate your meetings with HKMLC smart board annotation tools.

Saving Data and Selecting Storage Locations

Setting up meeting records securely:

• Store files in local storage, external hard drives, or USB drives.
• Store it in the cloud so that the whole team has access.
• Store the recordings in different folders for easy access.

Editing + Trimming Your Recordings

Optimizing recorded meetings provide coherence and appropriateness:

• Cutting out any content you don’t need with in-built editing tools.
• Put in titles, timestamps, and chapter markers for navigation.
• Export sessions in various formats for easy sharing.

How to Share Recorded Meetings with Your Team

Get meeting content in the hands of the right people:

• Share recordings through emails, cloud links or company portals.
• Provide restricted access for private meetings.
• As an alternative reason you can use QR codes or instant share links for quick distribution.

Try HKMLC smart boards for a solution for seamless file-sharing.

AI SUBTITLES AND TRANSCRIPTIONS

Real-time transcriptions: Make meetings accessible.

• Turn on automatic subtitles for better comprehension.
• Use speech-to-text tech to create meeting summaries.
• Subtitles translation in many languages for global teams.

The second option is to record minutes during key meetings.

Keep a documentation system for structured meetings:

• Create an archive of meetings for the long term.
• Implement auto-delete rules for older, less relevant recordings.
• Indexing your documentation can ease the process of referencing and tracking compliance.

Capturing Key Discussions with HKMLC Smart Board Screen Recording Feature of the HKMLC smart board screen recording feature revolutionizes meeting documentation. Screen recording guarantees that there is no loss of critical information, whether it be for business presentations, remote collaboration, or legal compliance. If you want a smart board with premium screen recording? Read our new HKMLC smart boardmodels.